Last Updated: February 1, 2025
Welcome to www.rebrief.ai (the “Site”), owned and operated by Rebrief (“Rebrief,” “we,” “us,” or “our”). We respect your privacy and are committed to safeguarding your personal information. This Privacy Policy (“Policy”) describes how we collect, use, and share your information when you visit or use our Site or related services (collectively, the “Services”).
Please read this Policy carefully. By accessing or using our Site and Services, you explicitly agree to this Policy. If you do not agree, you should discontinue use of the Site and Services immediately.
1. INFORMATION WE COLLECT
1.1 Personal Information
We may collect personally identifiable information (“Personal Information”) that you voluntarily provide to us, including but not limited to:
• Contact Data: such as your name, email address, phone number, or mailing address.
• Account Details: login credentials (such as username, password) if you choose to create an account.
• Communication Data: any information you provide when you contact us, subscribe to a newsletter, or request information from us.
1.2 Non-Personal Information
We also collect non-personally identifiable information (“Non-Personal Information”) automatically as you interact with our Site:
• Usage Data: such as your browser type, IP address, operating system, referral URLs, pages you view, and the dates/times of your visits.
• Cookies & Similar Technologies: small files placed on your device that collect information about your browsing activities. We may use both session cookies (which expire once you close your browser) and persistent cookies (which stay on your device until you delete them).
1.3 Combined Data
We may combine Personal Information with Non-Personal Information or aggregated data. If we do combine these, we will treat the combined data as Personal Information subject to this Policy.
2. HOW WE USE YOUR INFORMATION
We use the information we collect to:
1. Provide and Improve the Services: personalize your experience, maintain and improve our Site’s functionality, fix errors, and develop new features.
2. Communicate: respond to your inquiries, provide customer support, send administrative or promotional information, and market our products or services (where permitted by law).
3. Security and Fraud Prevention: monitor for suspicious activity and protect against unauthorized use of our Services, data breaches, or fraud.
4. Legal Compliance: comply with applicable laws, regulations, or legal obligations, and establish or defend against legal claims.
You acknowledge that these purposes are essential to the operation of the Site and Services, and you expressly consent to our use of your data as described in this Policy.
3. HOW WE SHARE YOUR INFORMATION
1. Service Providers and Vendors
We may share Personal Information with trusted third-party service providers (e.g., hosting providers, analytics, payment processors) that assist us in operating the Site and providing the Services. These parties are bound by contractual obligations to safeguard your information.
2. Business Transactions
If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will take reasonable steps to require that any recipient agrees to handle your Personal Information consistent with this Policy.
3. Legal Obligations
We may disclose your information if required by law, regulation, or judicial order; if we believe it is necessary to detect, prevent, or address fraud or illegal activity; or to protect our rights, privacy, safety, property, or those of others.
4. With Your Consent
We may share your information with your explicit consent.
4. HIPAA AND PIPEDA COMPLIANCE
1. HIPAA (U.S. Health Insurance Portability and Accountability Act)
• No Intended Collection of Protected Health Information (PHI)
Rebrief’s Site and Services are not primarily designed to collect or store Protected Health Information (PHI) as defined by HIPAA. We do not act as a Covered Entity or Business Associate under HIPAA unless explicitly stated in a separate written agreement.
• Disclosure
If you choose to share any health-related information with us, you acknowledge that you do so voluntarily. You agree not to disclose PHI unless specifically requested and a Business Associate Agreement (BAA) is in place.
• Limitation of Liability
In the event you or another party transmits PHI to us without a BAA, Rebrief disclaims any liability in relation to compliance with HIPAA requirements for such data. You agree to indemnify and hold Rebrief harmless from any claims or damages arising from your submission of PHI without our prior written consent and an executed BAA.
2. PIPEDA (Canadian Personal Information Protection and Electronic Documents Act)
• Personal Information under PIPEDA
For Canadian users, any Personal Information collected is handled in accordance with PIPEDA and applicable provincial privacy laws. We collect, use, and disclose Personal Information only for the purposes identified in this Policy, or as otherwise permitted or required by law.
• Consent and Access Requests
By using our Site and Services, you consent to the collection, use, and disclosure of your Personal Information as described in this Policy. You may request access to, or correction of, your Personal Information in our custody or control at any time by contacting us (see Section 11).
• Data Transfers Outside Canada
We may process or store information in jurisdictions outside of Canada. In doing so, we take reasonable measures to ensure that your Personal Information is protected in accordance with PIPEDA, but it may be subject to local laws, which may differ from those in Canada.
5. COOKIES AND SIMILAR TECHNOLOGIES
We use cookies and similar tracking technologies to provide a better user experience, analyze trends, administer the Site, and gather demographic information. You can control the use of cookies at the browser level. However, if you choose to disable cookies, it may limit your use of certain features or functions on our Site or Services.
6. THIRD-PARTY LINKS
Our Site may contain links to third-party websites or applications. We have no control over and are not responsible for the content, privacy policies, or practices of these websites or applications. We encourage you to review the privacy policies of these third-party sites before disclosing any information to them. Your use of third-party sites is at your own risk.
7. DATA SECURITY
We employ commercially reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no security measure is perfect, and we cannot guarantee absolute security. You agree to hold Rebrief harmless in the event of unauthorized access or disclosure despite our efforts to maintain reasonable security measures.
8. CHILDREN’S PRIVACY
Our Services are not intended for individuals under the age of 13 (or the relevant age of majority in your jurisdiction). We do not knowingly collect Personal Information from minors. If we discover that a minor has provided us with Personal Information, we will promptly delete it.
9. YOUR CHOICES AND RIGHTS
Depending on your jurisdiction, you may have certain rights regarding your Personal Information (e.g., the right to access, correct, delete, or object to our processing of your data). To exercise these rights, please contact us using the information in Section 11 below. We will consider and act upon any request in accordance with applicable data protection laws.
10. RETENTION OF INFORMATION
We retain your Personal Information only for as long as necessary to fulfill the purposes for which it was collected (including any legal, accounting, or reporting obligations). When we no longer require your information, we will securely delete or anonymize it, unless otherwise required by law or legitimate business interest.
11. DISPUTE RESOLUTION, GOVERNING LAW & LIMITATION OF LIABILITY
1. Binding Arbitration and Class Action Waiver
You agree that any dispute arising from or related to this Policy or your use of our Site or Services shall be resolved through binding arbitration administered by a reputable arbitration provider. You further agree that you shall only bring claims in an individual capacity, and not as a plaintiff or class member in any purported class or representative proceeding. By using the Site, you expressly waive the right to a jury trial or class action lawsuit.
2. Governing Law
This Policy and your use of the Site or Services shall be governed and construed in accordance with the laws of [Your Relevant Jurisdiction], without regard to conflict of law principles.
3. Limitation of Liability
To the maximum extent permitted by law, Rebrief and its officers, directors, employees, agents, and affiliates disclaim and exclude all liability for any damages—whether direct, indirect, incidental, consequential, or punitive—arising out of or relating to your use of or inability to use the Site or Services. You acknowledge and agree that by accessing the Site or using the Services, you voluntarily assume all risks. You expressly agree to hold Rebrief harmless for any damages or losses, regardless of theory of liability, and waive any right to bring claims against Rebrief now or in the future, to the fullest extent permissible under applicable law.
4. Indemnification
You agree to indemnify, defend, and hold harmless Rebrief, its affiliates, and their respective officers, directors, agents, and employees from and against any and all losses, liabilities, claims, or demands (including attorneys’ fees) arising out of or related to your use or misuse of the Site or Services, your violation of this Policy or applicable laws, or your violation of any rights of a third party.
12. CONTACT US
If you have any questions, comments, or concerns about this Policy or our data practices, please contact us at:
Rebrief
Attn: Privacy Department
Email: [Your Contact Email]
Address: [Your Mailing Address]
We will respond to your inquiries in a timely manner and work with you in good faith to resolve any concerns you may have.
13. CHANGES TO THIS POLICY
We reserve the right, at our sole discretion, to modify or update this Policy at any time. When we make changes, we will revise the “Last Updated” date at the top of the Policy. Your continued use of the Site or Services after any modifications signifies your acceptance of the updated Policy. We encourage you to periodically review this page to stay informed about our privacy practices.
BY USING OUR SITE AND SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREED TO BE BOUND BY THIS PRIVACY POLICY. IF YOU DO NOT AGREE, YOU MUST NOT USE THE SITE OR SERVICES.
Disclaimer: This Privacy Policy is for informational purposes only and does not constitute legal advice. While it is designed to be comprehensive and protective, no contract or policy can guarantee immunity from legal claims. We strongly recommend consulting with a qualified attorney to ensure compliance with applicable privacy laws and regulations in your jurisdiction, including HIPAA and PIPEDA requirements.