Rebrief Launches Virtual Waiting Rooms to Transform Pre-Appointment Patient Intake

New feature enables real-time, mobile-first patient intake and seamless clinical context before the appointment even begins.

Toronto, ON — [Nov 26, 2025] — Rebrief today announced the launch of Virtual Waiting Rooms, a new feature designed to modernize how dental clinics collect, review, and act on patient information before appointments begin.

Virtual Waiting Rooms allow patients to complete intake forms, medical updates, and appointment-specific questions directly from their phone—whether at home, in the clinic, or anywhere in between. The information is securely captured and automatically structured into the clinician’s workflow, ensuring providers enter each appointment with full context and zero paperwork delays.

“Waiting rooms shouldn’t be a bottleneck for care,” said Dr. Kevin Zhou, Founder & CEO of Rebrief. “Virtual Waiting Rooms shift administrative work out of the operatory and into a patient-friendly, mobile experience—while giving clinicians cleaner data and more time to focus on care.”

Designed for Modern Clinics

Unlike traditional clipboard or PDF-based intake systems, Rebrief’s Virtual Waiting Rooms are:

• Mobile-first and frictionless – No apps to download; patients access intake instantly via secure link or QR code
• Context-aware – Intake adapts to appointment type, procedure, or clinician preferences
• Clinically structured – Responses flow directly into Rebrief’s intelligent charting and documentation tools
• Real-time – Clinicians can review patient updates before the patient is seated

By integrating intake directly into the clinical documentation pipeline, Virtual Waiting Rooms reduce redundant data entry, minimize errors, and improve appointment readiness across the care team.

Better Experience for Patients and Providers

Early clinic users report faster rooming, fewer interruptions during appointments, and improved patient satisfaction—particularly for new patients and complex procedures.

“For patients, it feels modern and respectful of their time,” said one early adopter. “For clinicians, it means fewer surprises and better conversations.”

Virtual Waiting Rooms are now available to all Rebrief clinics and can be configured in minutes.

About Rebrief

Rebrief is building intelligent charting for modern dentistry. Its AI-powered platform helps clinics generate accurate clinical notes, odontograms, periodontal charts, referrals, and aftercare summaries—automatically and in real time—so clinicians can focus on care, not documentation.

For more information or to request a demo, visit rebrief.ai.